Last updated: 1 September 2026
Overton Radio respects your privacy and is committed to protecting any personal information you provide when using our website, overtonradio.com, or interacting with us online.
This Privacy Policy explains what information we may collect, how we use it, how we protect it, and what rights you have in relation to your personal information.
1. Who we are
Overton Radio is a community radio station serving Overton and the surrounding area.
For the purposes of UK data protection law, Overton Radio is responsible for deciding how and why your personal information is processed.
If you have any questions about this Privacy Policy or how we handle your information, please contact us through the contact details provided on our website.
2. Information we may collect
Depending on how you interact with Overton Radio, we may collect some or all of the following information:
- Your name
- Email address
- Telephone number, where you choose to provide it
- Your message or other information submitted through a contact form
- Information you provide when entering competitions or taking part in station features
- Information you provide when contacting presenters or the station
- Technical information such as your IP address, browser type and device information
- Information about how you use our website, including pages visited and links clicked
- Cookie and similar technology information
You do not normally need to provide personal information simply to visit or listen to Overton Radio online.
3. How we collect information
We may collect information when you:
- Contact us through our website
- Submit a message or enquiry
- Take part in a competition, promotion or station feature
- Contact a presenter or member of the Overton Radio team
- Subscribe to a mailing list, where available
- Interact with our website or online services
- Use our website, where certain technical information may be collected automatically
We may also receive information when you interact with Overton Radio through third-party services or social media platforms. Those services have their own privacy policies and terms.
4. How we use your information
We may use your information to:
- Respond to enquiries and messages
- Provide information you have requested
- Manage competitions and promotions
- Contact you regarding a competition or feature you have entered
- Operate and maintain our website
- Improve the content, performance and usability of our website
- Understand how visitors use our website
- Prevent fraud, abuse or misuse of our services
- Maintain the security of our website and systems
- Meet legal and regulatory obligations
- Contact you where you have specifically asked us to do so
We will only use your personal information where we have a lawful basis for doing so under UK data protection law.
5. Legal basis for processing
Depending on the circumstances, we may process your personal information because:
- You have given us your consent
- It is necessary to respond to a request you have made
- It is necessary for our legitimate interests, provided those interests do not override your privacy rights
- We are required to comply with a legal obligation
- Processing is necessary to provide a service or carry out an activity you have requested
Where we rely on consent, you can withdraw that consent at any time.
6. Contact forms and messages
If you use a contact form on overtonradio.com, the information you submit may be sent to Overton Radio by email or stored securely within our website’s administration system.
We use this information solely for the purpose of dealing with your enquiry or providing the service you have requested, unless we have another lawful reason to retain or use it.
Please avoid submitting sensitive personal information through general contact forms unless it is specifically requested and necessary.
7. Competitions and station features
If you take part in an Overton Radio competition, listener feature, promotion or similar activity, we may collect information such as your name and contact details.
We may use this information to administer the competition or feature, contact winners or participants, and provide prizes where applicable.
Where a competition requires additional information, we will explain what information is required and why.
If a competition or feature involves publishing your name, photograph, voice, story or other contribution, we will provide appropriate information about this at the time.
8. On-air contributions
If you contact Overton Radio and your contribution is selected for broadcast, information you provide may be used as part of our programming.
This may include your first name, location, message, request, opinion, story or other contribution.
Please do not provide information that you do not want broadcast or shared publicly.
Where appropriate, we may seek your permission before using personal information or contributions on air, on our website or through our social media channels.
9. Cookies
Overtonradio.com may use cookies and similar technologies.
Cookies are small text files stored on your device which can help websites remember information about your visit.
We may use cookies for purposes including:
- Essential website functionality
- Security
- Remembering preferences
- Understanding website usage
- Improving website performance
- Analytics
- Supporting embedded content or third-party services
Some cookies may be placed by third-party services used by our website.
Where required by law, we will ask for your consent before placing non-essential cookies on your device.
You can control or disable cookies through your browser settings. However, disabling certain cookies may affect how parts of the website work.
10. Analytics
We may use analytics services to understand how visitors use overtonradio.com.
Analytics information can include details such as:
- Pages visited
- Approximate geographical information
- Device and browser information
- Referring websites
- Time spent on pages
- Website interactions
Analytics information is used to help us improve our website and understand which content is useful to our audience.
Where an analytics service uses cookies or similar technologies requiring consent, those technologies will only be used in accordance with applicable privacy and cookie requirements.
11. Third-party services
Our website may contain links to, or embedded content from, third-party services.
These may include social media platforms, audio players, video services, mapping services, advertising services, event services or other external websites.
When you interact with a third-party service, that organisation may collect information about you in accordance with its own privacy policy.
Overton Radio does not control the privacy practices of third-party websites and services.
We recommend checking the privacy policy of any third-party service before providing it with personal information.
12. Social media
Overton Radio may operate social media accounts and may include links to social media platforms on our website.
If you interact with us through social media, your information may also be processed by the relevant social media platform.
Your use of those platforms is subject to their own terms and privacy policies.
13. Advertising and sponsorship
Overton Radio may display advertising, sponsorship or promotional content on its website.
Where advertising services are provided by third parties, those providers may use cookies or similar technologies to deliver, measure or personalise advertising, subject to applicable law and your consent where required.
Overton Radio does not sell your personal information to advertisers.
14. How long we keep your information
We only keep personal information for as long as reasonably necessary for the purpose for which it was collected, unless we are legally required to retain it for longer.
The length of time information is retained will depend on the type of information and why we need it.
For example, correspondence may be retained for a reasonable period after an enquiry has been dealt with, while information relating to legal, financial or regulatory matters may need to be retained for longer.
When information is no longer required, it will be securely deleted or anonymised where appropriate.
15. Sharing your information
We do not sell or rent your personal information.
We may share personal information with trusted service providers where necessary to operate our website or provide services to you.
These may include providers of:
- Website hosting
- Email services
- Website security
- Analytics
- Online forms
- Competition or promotional services
- Technical support
Where we use third-party providers to process personal information on our behalf, we take reasonable steps to ensure that appropriate safeguards are in place.
We may also disclose information where required by law, legal process or a valid request from an appropriate authority.
16. International transfers
Some of the third-party services used by our website may process or store information outside the United Kingdom.
Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer complies with applicable UK data protection law.
17. Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, accidental loss, misuse, alteration or disclosure.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
You should therefore take care when submitting personal information online.
18. Children’s privacy
Overton Radio’s website is intended for a general audience.
We do not knowingly collect personal information from children for purposes that are inappropriate or unnecessary.
Where a competition, feature or activity involves children, we may require appropriate parental or guardian consent.
19. Your data protection rights
Under UK data protection law, you may have the right to:
- Ask for access to the personal information we hold about you
- Ask us to correct inaccurate or incomplete information
- Ask us to delete your personal information in certain circumstances
- Ask us to restrict how we process your information in certain circumstances
- Object to certain types of processing
- Ask for your information to be transferred to another organisation where applicable
- Withdraw consent where processing is based on consent
These rights are subject to certain legal exceptions and conditions.
If you wish to exercise any of these rights, please contact Overton Radio.
We may need to ask for additional information to verify your identity before dealing with your request.
20. Complaints
If you have concerns about how we have handled your personal information, please contact Overton Radio first so that we can try to resolve the matter.
You also have the right to complain to the UK’s data protection regulator, the Information Commissioner’s Office (ICO).
Further information about the ICO and your rights can be found on the ICO’s website.
21. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, services, technology or legal requirements.
The latest version will always be published on this page, with the date of the most recent update shown at the top.
22. Contact us
If you have any questions about this Privacy Policy, the information we hold about you, or how we use your personal information, please contact Overton Radio through the contact details available on overtonradio.com.
Overton Radio
Overton, Hampshire
United Kingdom
Privacy Policy last updated: 1 September 2026